This Privacy Policy explains how the Global Research Excellence Awards (GREA) collects, uses and protects personal data when you visit GREAwards.org, submit a nomination or send an enquiry. GREA is jointly presented by SCCTS, SECIT, AASR, FSRAP and IAECES, and personal data is administered by the GREA organizing committee.
Information we collect
- Nomination data: nominee and nominator names, email addresses, country, institution, designation, research discipline, research profile links, achievement statements and uploaded documents such as curricula vitae, publication lists and supporting evidence.
- Enquiry data: name, email address, institution or organization, country, enquiry category, subject and message.
- Technical data: limited information needed to operate and secure the website, such as a one-way hashed identifier used to prevent repeated automated submissions. Raw IP addresses are not stored with submissions.
How we use information
- To administer nominations, including acknowledgement emails and reference numbers.
- To screen eligibility, verify academic profiles and evaluate nominations through the published evaluation process.
- To communicate decisions, respond to enquiries and share information about the annual programme.
- To publish awardee profiles, only with appropriate verification and consent.
Who can access your information
Nomination records and documents are accessible only to the organizing committee and to designated evaluators and committee members who require access to assess nominations. Evaluators are expected to maintain confidentiality and declare conflicts of interest. Personal data is not sold, and it is not shared for marketing purposes.
Storage and security
Uploaded documents are stored in a protected location that is not publicly accessible and can be downloaded only by authorized staff after signing in. Reasonable technical and organizational measures are used to protect personal data against unauthorized access, loss or misuse.
Retention
Personal data is retained only for as long as necessary to administer the relevant edition of the awards, maintain records of selection decisions and meet legal obligations, in line with the retention schedule approved by the organizing committee. Data that is no longer required is deleted.
Your rights
Depending on applicable law, you may request access to, correction of or deletion of your personal data, object to or restrict its processing, or withdraw consent where processing is based on consent. Withdrawing a nomination may be requested at any time before the final selection decision. To make a request, use the contact form.
Cookies and analytics
The website uses only the cookies required for it to function and to keep forms secure. If website analytics are enabled, they are used in aggregate to understand how the website is used, with IP anonymization enabled.
Changes to this policy
This policy may be updated as the programme develops. The date above indicates the latest revision.
Contact
Questions about this policy can be sent through the official GREA contact form.